Event planning
Secret Santa evening in the team – process for office & remote teams
A Secret Santa evening as a team is a nice opportunity to end the year in a relaxed manner - without any embarrassing moments. With a clear process and a few guidelines, the gifts remain humorous but respectful.
- Official start: Short greeting, explanation of the process & reference to the budget.
- Presenting gifts in order: For example, alphabetically, by department or by lottery - it is important that it is clear whose turn it is and when.
- Brief introduction of the gift: The person giving the gift says 1-2 sentences why they chose this gift (without getting personal).
- Unpacking & short moment: Everyone is watching, you can laugh - but no one is exposed.
- Optional: small game afterwards: E.g. a short Secret Santa game or a group quiz.
At a glance
What awaits you on this page
- 1Team Secret Santa without any shame
- 2Suggestion for the Secret Santa evening in the office
- 3Remote & hybrid Secret Santa evening
- 4Rules & mottos for team Secret Santa
- 5Prepare a team Secret Santa evening with Wichtlify
Practical Guide
Team Secret Santa without any shame
A Secret Santa evening as a team is a nice opportunity to end the year in a relaxed manner - without any embarrassing moments. With a clear process and a few guidelines, the gifts remain humorous but respectful.
Wichtlify takes care of the organization for you: you register as an organizer, enter the team and share private links. Colleagues do not need their own account, but they can leave wishes.
What is important in the implementation
- Official start: Short greeting, explanation of the process & reference to the budget.
- Presenting gifts in order: For example, alphabetically, by department or by lottery - it is important that it is clear whose turn it is and when.
- Brief introduction of the gift: The person giving the gift says 1-2 sentences why they chose this gift (without getting personal).
- Unpacking & short moment: Everyone is watching, you can laugh - but no one is exposed.
- Optional: small game afterwards: E.g. a short Secret Santa game or a group quiz.
- Send invitation: appointment in the calendar + short note about Wichtlify and budget.
Suggestion for the Secret Santa evening in the office
It's better to plan a little more time for handing over the gift - 1-2 minutes per gift can be achieved quickly.
The process works similarly for remote teams or hybrid rounds - just in a video call.
Remote & hybrid Secret Santa evening
For more details see also Digital Secret Santa.
Official start: Short greeting, explanation of the process & reference to the budget.
Rules & mottos for team Secret Santa
Presenting gifts in order: For example, alphabetically, by department or by lottery - it is important that it is clear whose turn it is and when.
Brief introduction of the gift: The person giving the gift says 1-2 sentences why they chose this gift (without getting personal).
Practical tips for teams, colleagues, remote groups
Unpacking & short moment: Everyone is watching, you can laugh - but no one is exposed.
Optional: small game afterwards: E.g. a short Secret Santa game or a group quiz.
App functions for a relaxed implementation
For events with a deadline, reminders and a clear admin workflow help you: check member status, complete wish lists, finalize drawing in time.
Optionally, you can activate Scrap Imp as a second round. This is particularly practical for social evenings with a game character.
Wichtlify Pro
If you need more control: Wichtlify Pro
For larger or recurring rounds, Wichtlify Pro expands the standard process to include Smart Draw, emergency assistant, auto-reminder, admin broadcasts as well as insights and event status.
This allows you to reduce manual effort, react more quickly to changes and keep the group stable despite high dynamics.
FAQ
When should I start a Secret Santa session for an event?
As soon as the date, group, and budget are roughly fixed. That leaves enough time for confirmations, wish lists, and later changes.
How do I plan reminders and deadlines sensibly?
Set one clear cutoff for sign-ups, wish lists, and gift handover. That keeps the evening much easier to coordinate.
Does online organization also make sense for face-to-face events?
Yes, Secret Santa evening in the team - process for office & remote teams also works remotely: draw and wish lists run digitally, gifts can be organized by post or as a digital gift.
Ready for the next step?
Start directly on your preferred platform and lead the group to the result without any detours.